Knauf stands for opportunity. We know that opportunity looks different to each person and we are proud that we see opportunity in everyone. This exciting role could be the perfect opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.

Job Requirement:

• Bachelor’s degree secretary background Business Administration/Management
• Minimum of 5 years of experience as a Executive assistant or in a similar role.
• Excellent verbal and written communication skills (both Indonesian and English), other language will be an advantange.
• Excellent organizational and time-management abilities.
• Ability accommodate a highly varied work schedule and multi task.
• Good interpersonal skills, confidence, matured personality, & high integrity
• Ability to handle sensitive information with the highest level of confidentiality.
• Strong problem-solving skills with "can do approach", and attention to details.
• Flexibility and adaptability to changing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Job Description:

Administrative Support:

• Manage and maintain the Managing Director’s calendar, including scheduling appointments, meetings, and travel arrangements.
• Screen and direct phone calls and distribute correspondence.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organize and maintain files and records, both electronic and paper.

Meeting Coordination:

• Plan and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for board meetings, staff meetings, and other key events.
  

Communication:

• Act as the point of contact between the Managing Director and internal/external clients.
• Handle confidential information with discretion.
• Prepare reports and presentations for the Managing Director.

Project Management:

• Assist in the planning and execution of projects and initiatives led by the Managing Director.
• Coordinate with different departments and external parties to ensure project deliverables are met on time.

Travel Management:

• Arrange detailed travel plans, itineraries, and agendas for the Managing Director.
• Compile documents for travel-related meetings.

Visa Application Management & Documentation Support:

• Coordinate and manage the entire visa application process for internal guests, ensuring timely and accurate submission of all required documents.
• Assist guests in gathering and preparing necessary documents for visa applications, including invitation letters, travel itineraries, and financial statements.